Administrative

• Reconciled last year’s budget and got related tax and business documentation

• Researched and ordered supplies

• Paid bills for administrative systems and fees

• Reviewed and updated bylaws

• Created Google Drive for document sharing and storage

• Created software accounts for additional Booster Club Board members (Wix, Canva, etc.)

• Made expenses tracking document to 

• Created process for purchase reimbursement

• Held and planned biweekly board meetings to organize activities

• Held interest meetings to look for CCABC volunteers

• Sent out survey to members about their interests in volunteering

• Coordinated with Capital Gymnastics Booster Club president on events at the gym and other miscellaneous activities

• Regularly checked the mailbox for checks, money, and letters

 

Membership Management

• Reached out to team moms to get a roster for each team with parents’ emails

• Procured and provided membership gift for 2025-26

• Planned membership gifts for 2026-27

• Communicated with people via Band, email, text who didn’t pay their Booster Club Dues and got payment 

• Added 2025-26 tag to people in Wix who paid dues 

• Create list of paid and not paid people for event entry

• Ensured 2025-26 paid members were also receiving monthly newsletter

 

Communications

• Refined CCABC logo

• Learned about and implemented functionality in Wix content management system

• Created planning calendar for content

• Created information architecture for new site

• Coordinated with coaches on content for site

• Sent site to Capital Gymnastics Owners for review

• Created about, coach, team, parent resource, event, program, sponsors, news, and store pages of content to launch updated website

• Updated content regularly

• Developed Monthly newsletter template

• Wrote and published monthly newsletters- The 8 Count

• Created newsletter marketing plan

• Developed Email template, including header and footer designs

• Ran regular analytics reports

• Distributed emails pushing out monthly newsletter

• Sent additional email blasts and individual emails to Capital Cheer parents and/or booster club members

• Produced and posted flyers around the gym

• Served as administrator of Capital Cheer Program Band

• Published Band posts and events

• Set up IG account capital_cheer_boosters

 

Events

Signing Day 

• Planned, set up, and staffed CCABC table

• Set up Capital Cheer backdrop 

• Prepared and printed Information/flyers

• Collected and deposited membership dues

• Selected, ordered and assembled new membership gift

 

Team Up- Big/Lil Program

• Took over program activities from coaches

• Planned and executed Big/Lil Reveal event activities

• Managed RSVPs to events

• Intervened for kids whose bigs/lils were not providing gifts/notes

• Created promotion content and distributed it

• Shopped for materials for activities 

• Planned and oversaw GOAT Movie Event 

• Planned and promoted monthly program activities

• Bought and labeled team bins

 

Virtual Bingo Night

• Planned fun and free event for anyone who wanted to come

• Managed RSVPs

• Bought access to software with virtual bingo game with cards

• Tested software and planned cheer-themed bingo boards

• Purchased prizes

• Promoted event

• Held event and took pictures

• Delivered prizes

 

Capital Cheer Showcase

• Procured event location

• Created volunteer sign up sheet

• Promoted floor set up to high schoolers who want volunteer hours

• Promoted event details

• Managed ticket sales and RSVPs

• Coordinated cash boxes, Venmo, and credit card sales 

• Procured food and drinks

• Got photography volunteer

• Got inflatable duck volunteer

• Coordinated set up of Capital Cheer backdrop and balloon structures

• Created signage and flyers for raffles and merchandise

• Created script for event run of show

• Coordinated sponsor tables

• Planned merchandise and table at event

• Created content on the website 

• Researched and procured acrylic awards and certificates

• Ordered special bracelets for families

• Delivered to raffle winners

• Went through pictures from event for website and other communications

 

Reach the Beach Room 

• Brought snacks

• Bought balloons and decorations and put them up

• Brought photo props

 

End of Year Banquet

• Researched affordable and large enough venues for the event and associated menus

• Researched other catering companies

• Researched fun kid-friendly activities to rent for event

• Toured event location

• Negotiated contract with venue salesperson

• Designed and bought awards

 

Sponsorships and Business Partnership

• Created a list of local businesses to connect with in Burke shopping centers

• Researched and developed sponsorship tiers

• Reached out to vicarious businesses to present opportunities

• Coordinated with BSN for Capital Cheer specific clothing and merchandise and promoted the shop

• Created flyers and handouts for sponsorship tiers

• Filled out required formal paperwork like W-9s

• Posted content about sponsors in communication channels

• Developed tax letter for sponsors to get tax deduction

• Created and hung banner with high level sponsors on it at Showcase and then the gym; replaced similar content in display case

• Created thank you notes for partners

• Made and delivered thank you gifts for sponsors

• Renegotiated photography partnership with vendor

• Promoted process and dates of photoshoots

• Compared lists of Capital families who took/did not take pictures

• Coordinated with photography vendor about feedback

 

Awards ​

• See examples under Capital Cheer Showcase and End-of-Year Banquet

 

Display Case

• Moved the case to a new location

• Cleaned the case out and wiped the glass

• Put Capital merchandise and information in case

• Kept case updated approximately weekly

 

Fundraisers

• Researched, set up, and tested Zeffy platform

 

Car Wash

• Researched places to hold car wash

• Coordinated with Exxon in advance

• Set up Signup Genius

• Promoted event on communications channels

• Left flyers promoting the event at local businesses

• Bought materials to make signs to promote car wash from street

• Created signage for payment options

• Got cash to supply people with change

• Took pictures of event and posted them online

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Candy Cane Grams

• Created concept and corresponding content promoting it

• Bought materials for candy grams

• Developed notes to go with the candy canes and affixed them

• Delivered candy cane grams to the team bins

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Restaurant Nights

• Researched about restaurant fundraisers

• Filled out and submitted paperwork for and established partnership with the following:

• Five Guys 

• Wendy’s

• Noodles and Company

• Chipotle

• BGR

• Panera

• South Block

• California Pizza Kitchen

• Promoted events online and in gym

• Followed up with partners about donations

 

Food Trucks

• Tea Love Boba 3 times

• Kona Ice 5 times

• Travelin' Tom’s Coffee Truck

• Research about other food trucks 

• Met with potential partners

• Coordinate with gymnastics booster club and gym to ensure no conflicts

• Promoted events

• Followed up with partners about donations

 

Baby Bets

• ​Set up and tested platform where people place bets

• Promoted fundraising opportunity 

• Announced winners

• Paid winners

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Skills Trainings

• Completed research of All Star cheer trainers/experts

• Had a phone screen with Kelvin Lam

• Corresponded with Gabi Butler’s Dad 

• Connected with Lady in Florida

• Looked into various cheer camps

• Connected with Coach Krissy about dance clinic

 

Miscellaneous

• Recruited someone to hang cheer banners in gym

• Purchased items to hang banners

• Hung banners and placed awards in new location